Manufacturing and logistics
Orders go into the ERP, deliveries track themselves
Orders as PDF or Excel files, acknowledgements, delivery notes, transport orders, complaints, supplier invoices: sales administration and logistics retype it all. Each document is read, checked and keyed into your ERP or tracker, and discrepancies go to the right person.
Today
Sales administration spends its days retyping
- Customer orders copied line by line from a PDF into the ERP.
- Delivery notes and proofs of delivery to match by hand.
- Suppliers to chase for a delivery date nobody wrote down.
With Loop & Roll
Sales admin and logistics processes that move forward on their own
-
Every order read and keyed in
Items, quantities, prices, requested date: the order is read, compared with your price list and keyed into the ERP.
-
Delivery notes matched
The delivery note is matched with the order, and a quantity or reference gap is flagged.
-
Supplier follow-ups
A missing acknowledgement, a delivery date that slips: the follow-up is ready and goes out once approved.
-
ERP and trackers up to date
Orders, deliveries and complaints are added to your ERP or a shared table, without double entry.
-
Transport and delays tracked
A delay announced by a carrier alerts the customer concerned and the team, with the new date.
-
Confirmations and replies prepared
Order acknowledgement, reply to a complaint, request for details: sales administration reviews and sends.
A concrete example
A customer sends a 14-line order in Excel
Before noon, the order is in the ERP and the confirmation awaits sales administration’s approval.
- Order received Excel file, 14 lines
- Prices and items checked against your price list
- Keyed into the ERP order created
- Passed to the warehouse delivery on Thursday
- Confirmation ready sent after approval
How we go about it
We find where the time goes, then we automate it.
The same method in every company: an AI audit to measure, workflows that run, the time saved shown every month. The first audit is free.
-
Product 1 · Identify
The AI audit First audit free
An interview agent talks with each team, by voice or on screen, for about half an hour. It analyses their emails. A senior consultant completes it when needed.
-
Product 2 · Automate
The Loop & Roll platform
Each opportunity you keep becomes a workflow that runs. It reads emails, extracts what matters, keys it into your tools and prepares replies as drafts.
-
Then · Measure and extend
The time saved, every month
A dashboard for you and your teams shows the time saved each month. Every six months, a new audit finds the next automations, or fixes and improves the ones in place.
We do not replace anyone
For the whole company
We take away the tedious tasks so that your teams can make the most of their skills.
-
Sales administration and customer service
Less retyping, orders keyed in correctly. More time for customers and tricky cases.
-
Logistics and purchasing
Deliveries and suppliers tracked without a spreadsheet kept by hand.
-
Management
A view of orders, delays and complaints, in one place.
Workflow library
Workflows from our library for this
Ready-made examples from our business library. Yours start from them, or are built to measure when they do not exist yet.
- Data extraction Official Compare supplier quotes side by side in Airtable Each quote received as a PDF is read and its supplier, reference, total excluding tax, validity date, delivery lead time and payment terms a... Airtable OpenAI
- Follow-ups and reminders Official Chase a supplier for a missing delivery note An order confirmation from a supplier is logged in your Table (po_number, supplier, expected_date, delivery_note). The day after the expecte... OpenAI Slack Tables
- Approvals Official Purchase request: approval, then the order is sent A team member emails a purchase request. The AI extracts item, quantity, supplier, total and cost centre; the purchasing manager approves. O... OpenAI Tables
- Notifications Official Low stock alert on Slack, once per product Your stock tool posts each movement (keys: sku, product, quantity). Below 10 units, and only if no reorder is already open in your table (co... HTTP and webhooks Slack Tables
- Triage and filing Official Sort carrier mail: delays, shipping notices, claims For a logistics or freight desk. Carrier emails are classified as delay, shipping notice or damage/loss claim. Delays and notices update a s... Microsoft Teams OpenAI Tables
- Data extraction Official Log delivery notes and CMR in a logistics table Carriers and suppliers email delivery notes or CMR waybills. The AI reads them and upserts a row in your logistics table (columns: reference... OpenAI Tables
Integrations
Works with your tools
Manufacturing and logistics
Your questions
Where do we start?
With a free audit. An interview agent talks with each team for about half an hour, by voice or on screen, and analyses their emails with their consent. You get the opportunities ranked by gain and effort, in hours and euros. You choose, a first prototype runs, and you approve it before it goes live.
Does it work with our ERP?
If your ERP accepts exchanges with other tools, orders are created there directly. Otherwise they are prepared in a table or a file your ERP can import.
What happens when something does not match?
An order that does not match your price list or stock is not keyed in on its own: it goes to the right person, with the gap flagged.
Where does our data go?
Your data stays with you, with the AI of your choice. Only the emails within a workflow’s scope are read, and every action is logged. A kill switch stops everything in one click.
How many orders does your sales admin retype every day?
We start with a free audit: your orders, deliveries and suppliers, and what can be keyed in on its own. Book a demo.