Recruitment and HR
Every applicant gets a reply, every new starter a complete file
CVs, onboarding documents, sick notes, requests for employment letters, expense claims: HR receives it all by email. Each one is read, checked and filed in the right employee or candidate record, and the reply waits for your approval. Choosing candidates stays with you.
Today
HR, caught between inbox and employee file
- Dozens of CVs opened one by one between interviews, and applicants who never hear back.
- A new starter on Monday, and still no bank details or right-to-work check in their file.
- Sick notes sent to the line manager and passed to payroll three days later.
With Loop & Roll
HR admin without chasing by hand
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Applications and requests sorted
CV, sick note, request for an employment letter, question about leave: each email is recognised and matched to the right role or employee.
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Onboarding files checked
ID, bank details, right to work, qualifications, proof of address: the checklist is ticked off before day one, and anything missing is flagged.
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Reminders before the first day
A week before someone joins, the reminder for missing documents is ready. The same goes for probation reviews or occupational health appointments.
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Applicant tracking and HR system current
Each application becomes a row in your tracking table or recruitment software, with a short summary. Documents join the employee file.
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Payroll and managers kept informed
A sick note reaches the payroll administrator the same day, a shortlisted profile goes to the hiring manager, with the CV and summary.
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Replies to applicants and staff
Acknowledgement, interview offer with three free slots, employment letter: the draft is ready and HR approves.
A concrete example
A sick note arrives on Friday evening
On Monday, it is filed, payroll knows and the acknowledgement to the employee awaits HR’s approval.
- Sick note received sent by the manager
- Dates checked 12 to 19 March
- Filed to employee record HR system
- Passed to payroll before the cut-off
- Acknowledgement drafted for HR to approve
How we go about it
We find where the time goes, then we automate it.
The same method in every company: an AI audit to measure, workflows that run, the time saved shown every month. The first audit is free.
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Product 1 · Identify
The AI audit First audit free
An interview agent talks with each team, by voice or on screen, for about half an hour. It analyses their emails. A senior consultant completes it when needed.
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Product 2 · Automate
The Loop & Roll platform
Each opportunity you keep becomes a workflow that runs. It reads emails, extracts what matters, keys it into your tools and prepares replies as drafts.
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Then · Measure and extend
The time saved, every month
A dashboard for you and your teams shows the time saved each month. Every six months, a new audit finds the next automations, or fixes and improves the ones in place.
We do not replace anyone
For the whole company
We take away the tedious tasks so that your teams can make the most of their skills.
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HR team
Less sorting and admin, more time for interviews, onboarding and the conversations that need a person.
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Line managers
A readable shortlist with a summary of each profile, and sick notes that reach payroll without a second thought.
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Payroll administrator
Absences and new starters’ documents in before the payroll cut-off, not on payday.
Workflow library
Workflows from our library for this
Ready-made examples from our business library. Yours start from them, or are built to measure when they do not exist yet.
- Data extraction Official Create a Notion candidate page from each CV received When a CV (PDF) arrives, the AI extracts name, current role, years of experience, key skills and location, and writes a short neutral summar... Notion OpenAI
- Notifications Official New job application: notify the HR team without the CV When an application with an attachment arrives, the AI reads it and the HR channel on Teams gets a one-line note: role applied for, years of... Microsoft Teams OpenAI
- Approvals Official Leave requests by email: HR approval with leave balance An employee emails a leave request. The AI reads dates and duration, the workflow looks up the leave balance in your Table (columns email, d... Google Calendar OpenAI Slack Tables
- Approvals Official Job offer: AI draft, HR director approval, then draft A hiring manager emails the terms of an offer (candidate, role, salary, start date). If anything is missing, a request for details is drafte... OpenAI
- Data extraction Official Job applications: profile to a Table, reply drafted Applications arriving on your jobs address are read (CV attached), an AI model extracts the role, years of experience and availability, a ro... Tables OpenAI
- Triage and filing Official Sort job applications by role Applications that land in the jobs mailbox are read by the AI, which identifies the role (sales, tech, operations or spontaneous) and files... OpenAI Slack
Integrations
Works with your tools
Recruitment and HR
Your questions
Does the sorting choose candidates for us?
No. Applications are read and summarised, never scored or rejected. The decision to shortlist a candidate always rests with someone on your team.
What goes out without approval?
Only what you allow, such as an acknowledgement of an application. Rejections, interview offers and replies to staff are drafts HR reviews and sends.
Do we need an HR system or recruitment software?
No. A shared table is enough. If you already have HR or recruitment software that can exchange data with other tools, we feed it directly.
Applicant and employee data is sensitive. Where does it go?
Only the emails a workflow is set up for are read. Access is encrypted, every run is logged, and your data stays in Europe or on your servers. Retention periods are agreed with you, in a setup designed with GDPR in mind.
Where do we start?
With a free audit. An interview agent talks with each team for about half an hour, by voice or on screen, and analyses their emails with their consent. You get the opportunities ranked by gain and effort, in hours and euros. You choose, a first prototype runs, and you approve it before it goes live.
How many CVs and documents are sitting in the HR inbox?
We start with a free audit of your hiring and employee files: what can move forward without retyping, so your HR team can focus on people.