Airtable
Airtable records that write themselves from your email
Requests arriving by email become Airtable records — created or completed without duplicates, with the attachments in their field. And when a row changes in Airtable, a workflow can take it from there.
- Connection
- API key or token
- Triggers
- 1
- Actions
- 1
What you can automate with Airtable
Triggers
What starts a workflow.
-
Airtable row changed
Starts the workflow when a row in an Airtable table is created or changed.
Actions
What a workflow can do next.
-
Airtable
Finds, creates, completes and comments rows in an Airtable base, and drops the attachments (from the email or added by a step) into it.
- Record
-
- Search
- Get a record
- Create
- Create or update
- Update
- Delete
- Comment
- Attachment
-
- Upload the attachments
- List a record’s attachments
- Fetch a record’s attachments into the run
- Base
-
- Get a base schema
- List the bases
Workflows you can build
Each one starts from a real situation and uses only nodes that exist today. Test it on past emails before you publish it.
-
Turn a request into a record
The details are extracted and the record created, or completed if one already carries the same email address.
- Email received
- Extract
- Airtable — create or update
-
Attach the documents to the record
The email’s attachments go straight into the record’s attachment field, never through a public URL.
- Email received
- Airtable — search
- Airtable — upload the attachments
-
Email the client when the status changes
When a row moves to Accepted, a confirmation is drafted and sent from the mailbox you choose.
- Airtable row changed
- Condition (If)
- Compose (AI)
- Send
How to connect Airtable
Create a personal access token in Airtable, limited to the bases involved, and paste it into a new connection.
Before you start
- An Airtable account with access to the bases to automate, and editor rights to write.
- A personal access token, ideally created from a service account for a team.
- For the trigger: a Last modified time field in the watched table.
- Sign in to Airtable, open airtable.com/create/tokens, then click “Create new token”.
- Give the token a clear name: it shows up in the record revision history (“Someone via <name>”).
- Under “Scopes”, add data.records:read, data.records:write and schema.bases:read — plus data.recordComments:write to post comments. The trigger polls the table: it needs no extra permission.
- Under “Access”, click “Add a base” and pick the bases involved: the token sees nothing else.
- Click “Create token” and copy it right away — Airtable shows it once — then paste it below and test the connection.
- The signing secret is only needed for Airtable webhooks: Airtable returns it once, when the webhook is created. Leave it empty otherwise.
Automate Airtable with Loop & Roll
We build the workflow around your processes, test it on your past emails and put it into service with your teams.
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