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Chase a supplier for a missing delivery note

An order confirmation from a supplier is logged in your Table (po_number, supplier, expected_date, delivery_note). The day after the expected date, if no delivery note was recorded, a polite chase is drafted and logistics is alerted. A delivery note by email (PDF) marks the order as received.

By
Loop & Roll team · Official
Copied
0 times
Steps
12
Version
1 · 18 October 2026
Requires
Loop & Roll 1.0.0 or later

Workflow graph

Chase a supplier for a missing delivery note Hover a node to see its role · Drag to move the graph
Supplier confirms an order — Email receivedSupplier confirms an…Email receivedRead the order — ExtractRead the orderExtractModelRecord the order — Table — insert or updateRecord the orderTable — insert or updateWait until the day after delivery — WaitWait until the day aft…WaitDelivery note received? — Table — find a rowDelivery note receive…Table — find a rowfoundnot foundWrite the chase — Compose (AI)Write the chaseCompose (AI)ModelSave the chase as a draft — SendSave the chase as a…SendAlert logistics — NotifyAlert logisticsNotifyAlready received — StopAlready receivedStopDelivery note arrives — Email receivedDelivery note arrivesEmail receivedFind the order number — ExtractFind the order numberExtractModelMark as received — Table — update a rowMark as receivedTable — update a rowOpenAI — OpenAI (GPT)OpenAIgpt-5-mini
Chase a supplier for a missing delivery note

How it works

  1. 1

    Supplier confirms an order

    trigger.email

  2. 2

    Read the order

    ai.extract

  3. 3

    Record the order

    table.upsert

  4. 4

    Wait until the day after delivery

    flow.wait

  5. 5

    Delivery note received?

    table.find

  6. 6

    Write the chase

    ai.compose

  7. 7

    Save the chase as a draft

    mail.send

  8. 8

    Alert logistics

    notify.send

  9. 9

    Already received

    flow.stop

  10. 10

    Delivery note arrives

    trigger.email

  11. 11

    Find the order number

    ai.extract

  12. 12

    Mark as received

    table.update

What you will fill in after import

Nothing personal travels with a template: connections, mailboxes, tables and recipients are left blank for you to pick in your instance.

Tables to choose
Record the order · table Delivery note received? · table Mark as received · table
Mailboxes to choose
Save the chase as a draft · mailbox
Connections to choose
OpenAI · connection (llm_provider)
Secrets to fill in
Alert logistics · webhookUrl

See also

More in Follow-ups and reminders

All templates